Inclusive events don’t happen by accident they are designed with access in mind. Whether you’re organising a meeting, training session, conference or community event, Deaf awareness is a vital part of equality and inclusion.
Making events Deaf aware ensures that deaf people and people with hearing loss can fully participate, contribute and engage not as an afterthought, but as equal attendees.
What does a Deaf-aware event look like?
A Deaf-aware event recognises that different people use different communication methods and ensures appropriate support is in place. This may include BSL interpreters, lip speakers, speech-to-text reporters (STTRs), hearing loops, or clear visual communication.
The most effective starting point is simple: ask attendees what support they require and plan accordingly.
Communication support you may need to consider
British Sign Language (BSL) interpreters
BSL interpreters enable two-way communication between deaf sign-language users and hearing participants. They should be included for both formal content and informal discussions.
Lipreading and lip speakers
Lipreading is tiring and imprecise. Lip speakers relay speech clearly and at a natural pace, supporting people who rely on visual speech cues.
Speech-to-Text Reporters (STTRs)
STTRs provide real-time, word-for-word captions, including environmental sounds. This allows deaf and hard-of-hearing people to follow everything being said.
Hearing loops and personal listeners
Hearing loops transmit sound directly to hearing aids or implants, reducing background noise. Personal listener systems can also improve clarity in group settings.
Assistance dogs
Some deaf people use hearing dogs or dual-trained assistance dogs. These are working animals and should not be distracted.
Summary
Deaf-aware events are better events. They improve clarity, participation and engagement for everyone not just deaf attendees. Planning for access from the outset demonstrates respect, professionalism and a genuine commitment to inclusion.
Key Messages
- Deaf awareness is a core equality issue, not an optional extra
- Asking about access needs should be standard practice
- Communication support enables participation, not dependency
- Inclusive events benefit all attendees, not only deaf people
Deaf-Aware Events Checklist
✔ Ask attendees about communication needs during registration
✔ Book appropriate support (BSL interpreters, STTRs, lip speakers)
✔ Brief speakers to avoid jargon or provide it in advance
✔ Ensure good lighting and clear sightlines
✔ Encourage one person speaking at a time
✔ Check hearing loops and microphones in advance
✔ Speak naturally, don’t shout or slow speech
✔ Include interpreters and STTRs in informal discussions
✔ Respect assistance dogs and their handlers